As the Member of Parliament for Dudley North I think it is important to engage with as many of my constituents as possible. I do this in different ways, (meetings, letters, advice bureaux, email, telephone and social media) and for a number of reasons – to ask for constituent’s views on local and national issues; to invite constituents to meeting and events; to update constituents on my work in Parliament and the constituency and to increase awareness of my advice bureaux.
I only use personal data that is given to me by constituents or that is publically available such as the Electoral Register which I am legally entitled to access.
When registering with my website or by completing a form or survey sent to you by my office, you may be asked for personal information. In each case, I will ask for your explicit consent to use your information, and I will only use it for the purposes for which you provide it.
I may communicate by post, email, phone or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may write to you in connection with my activities as you elected representative. You can amend or withdraw your consent to receive these updates at any time. Further detailed information is below.
When I take up casework on your behalf, it may be necessary for me or my office to share personal details that you provide such as your telephone number and email address, with government departments, local authorities, public bodies and other organisations. I will only share as much information as is necessary to progress your case and I will not share your data with any other outside organisation.
Data collection and use
You may be asked for personal information if you complete one of the forms on this site. By filling in your personal contact details and providing me with information about your views, you consent to allowing me and my staff to use the information you’ve given, as well as other information to which we have an entitlement, to contact you by email, text, phone, websites and apps even though you may be registered with the Telephone Preference Service.
In each case the information you provide will only be used for the purpose for which you provide it. Any personal information you submit via this website is stored on secure servers (including mobile servers), password protected computers, password protected folders and encrypted zip files.
I may need to transfer personal information you submit to a data processor or to countries or jurisdictions outside the EEA. All our suppliers comply with the General Data Protection Regulation and provide adequate protection for the rights of data individuals in connection to the transfer of their personal data within the European Union, or are subject to Privacy Shield scheme in the United States.
Any data you supply will be held for a maximum period of seven years, unless there are justifiable reasons for holding it for longer (for example, if casework on your behalf if ongoing for longer than this period). You may remove or change your details at any time and have right of access to your personal information held on our files by written request to the data protection officer (address below).
I provide you with the opportunity to opt-out of receiving communications from me easily and promptly. The majority of unsubscribe requests are processed immediately; in some cases it will take up to one week.
IP addresses and log file data
My website site does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. I use IP addresses in the aggregate to track which pages people visit in order to improve the quality of my website.
To volunteer or Join my team
I ask for your contact details, postcode and sometimes for details of the type of volunteer activity that you are interested in, e.g delivering newsletters; helping at events etc. Your details will be forwarded to the appropriate member of my team who can then contact you.
Links to other sites
My website contains links to other sites and servers. I am not responsible for the privacy practices or the content of such websites.
Correcting your information
If you need to correct the information you provided me or my office with when you subscribed to my e-mail list, you can do so through the link on the email you receive from me or by emailing me at firstname.lastname@example.org or 01384 342504
Contacting me about privacy
My Data Protection Officer can be contacted at the following address:
Date Protection Officer
Office of Ian Austin MP
House of Commons, London, SW1A 0AA